Page 28 - BCCGA Best Practices Version 3.0

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PRACTICE DESCRIPTION: The designer's continuing involvement with
potential contractors during the pre-bid/bid phase ensures more effective
communications between all the stakeholders. The designer will be available to
communicate to the interested bidders the scope and complexity of the project
and the proper understanding of the intended design.
PRACTICE EXAMPLE: Contract documents should contain information that
clarifies the purpose of the design and may also include background
information in support of the design, geotechnical reports, hazard assessments,
site specific considerations, project approval requirements, etc.
BENEFITS: This practice provides quality assurance and minimizes potential
safety concerns and delays to project completion as well as the protection,
support, and safe maintenance of the facilities during the excavation and
construction. It also affords the designer the opportunity to relay information
to potential contractors that is not readily shown on the contract drawings.
CONSTRUCTION AND POST-CONSTRUCTION
1-14 CONTACT DURING CONSTRUCTION
PRACTICE STATEMENT: The designer, engineer and/or design engineer
should be available during the entire construction for consultation with the
contractor.
PRACTICE DESCRIPTION: During construction, the designer and contractor
need to maintain contact. Design support should be available for pre-
construction conferences, unforeseen conditions, site meetings, design
changes, and post-construction conferences.
CURRENT PRACTICE: When an undesignated or otherwise unknown
underground facility and/or condition is discovered within a work area, the
contractor advises the project owner and the designer. If the discovery is made
during the construction locates phase of the work, the designer can assess
whether or not there is an impact on the design. Such discoveries can impact
on the project by requiring additional work, increasing hazards from the facility,
or conflicting with the installation of the new facility.
BENEFITS: Potential problems are resolved more quickly, which minimizes the
need to modify the project design, costs, and completion. This practice also
facilitates the designer's progress inspections of the project.
Best Practices Version 3.0