Page 53 - BCCGA Best Practices Version 3.0

52 British Columbia Common Ground Alliance
3-2 RECORD CORRECTIONS
PRACTICE STATEMENT: If a locator becomes aware of an error or omission,
then the locator provides information for the updating of records that are in
error or to add new facilities.
PRACTICE DESCRIPTION: A locator may note an error or omission during the
course of a locating activity. Procedures should be in place to alert a facility
owner/operator of the error or omission and to submit the change to the
appropriate department or person in a timely manner. The facility
owner/operator determines the method of notification, which includes the
following information:
Ÿ Name (and company if contracted)
Ÿ Contact information of the person(s) submitting the change
Ÿ Location of change (either address or reference points)
Ÿ Size and type of facility
Ÿ Nature of the error or omission, and
Ÿ Sketch of the change in relation to other facilities
An error or omission may include the following but is not limited to:
Ÿ Missing or non-existent records
Ÿ Unmatched records used
Ÿ Changes to referenced surface features
Ÿ Changes during construction at the job site
Ÿ Repair or abandonment of facilities, and
Ÿ Delays in posting new records
Failure to note errors or omissions when found could result in damage to the
facility at a later time.
3-3 COMMUNICATIONS
PRACTICE STATEMENT: Communication is established between all parties.
PRACTICE DESCRIPTION: One-call centres, facility owners/operators, and
ground disturbers all have clearly defined processes in place to promote
communication between all parties. In some cases, the complexity or duration
of a project cannot provide a clear and precise understanding of the excavation