Page 54 - BCCGA Best Practices Version 3.0

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site and cannot be conveyed in writing on a locate request. When this occurs, a
pre-location meeting is scheduled. This on-site meeting establishes the scope of
the excavation.
If either of the locator(s) or ground disturber(s) requests this meeting,
documentation between the parties should include the following information:
Ÿ Date
Ÿ Name (and company)
Ÿ Contact information for all parties
Ÿ List and limits of the dig areas to be excavated
Ÿ Schedule for both marking and excavating the areas, and
Ÿ Follow-up agreements that might be necessary
Any changes to the areas to be located are in writing and include all parties
responsible for the excavation and marking of the excavation sites. Locators
may also schedule meetings if the complexity of the markings require further
explanation.
3-4 DAMAGE REPORTING
PRACTICE STATEMENT: A damaged facility or near miss is investigated and
reported as soon as possible after the damage has occurred.
PRACTICE DESCRIPTION: Any time damage occurs, all parties should be
informed and a proper investigation is to be performed. This investigation is to
determine the party responsible and the root cause of the damage. The
information gathered from the investigation is essential in preventing future
occurrences of damage.
3-5 WORKLOAD PLANNING
PRACTICE STATEMENT: Forecasting and planning for predictable fluctuations
in the workload is an integral part of all operating practices. A responsive plan is
developed for dealing with unpredictable fluctuations.
PRACTICE DESCRIPTION: Facility owners/operators and/or their
representatives develop methods to sufficiently forecast and plan for future
workloads. This practice is to ensure ticket requests are completed in a timely
Best Practices Version 3.0